Ultimate Tax Filing Preparation Checklist


ultimate tax filing checklistTax season has  started and  you must have started to think about your tax filing . In order to cruise through this annual ritual smoothly , we have suggest you to use this checklist. This will smoothen the process of filing your taxes.  The tax filing  check list has been prepared for a wide audience , so some of the items listed may not  apply to your specific tax situation.

Personal Information

  • Social Security Numbers (SSN) or tax ID numbers

Dependent(s) Information

  • Child-care records, including the child-care provider’s tax ID number (if applicable) and the total fees paid to the provider or babysitter.
  • Form 8332 – (This is only applicable if you are not your child’s custodial parent.) This form proves the child’s custodial parent releases their right to claim the child as a dependent to you.

For Income Fields in Tax Return

Employment related

  • Form W-2 –  Form  you held with a company during the year.
  • Form 1099-G – You’ll receive Form 1099-G if you ere unemployed during the year or  received a state refund for the previous tax year

Self-Employed Income

  • Forms 1099, Schedules K-1, income records to verify amounts not reported on 1099s
  •  Records of all expenses — check registers or credit card statements, and receipts
  •  Business-use asset information (cost, date placed in service, etc.) for depreciation
  •  Office in home information, if applicable
  •  Record of estimated tax payments made (Form 1040–ES)

Rental Income

  • Up-to-date income and expense records
  • Rental asset information for tracking depreciation
  • Estimated tax payment records

Retirement Related Data

Only that relates to you

  • Form 1099-R –For any pension, IRA or annuity income.
  • Traditional IRA basis
  • Form SSA-1099 – For any social security benefits  received during the year.

Savings & Investments or Dividends

  • Form 1099-SA – If you use HSA funds during the year, this form reports the distributions you took.
  • Form 1099-LTC – This form is sent to you if you received any long-term care benefits.
  • Form 1099-INT
  • Form 1099-B
  • Form 1099-S
  • All investment acquisition dates along with cost records or another cost basis of the property you sold
  • An up-to-date record of any expenses related to your investments
  • Record of estimated tax payments made to cover the tax bill on the income from those investments

Miscellaneous Income or Losses

  • Form W-2G
  • A detailed record of hobby income and expenses
  • Information on any prizes or awards you received during the tax year
  • Details on Trusts
  • Royalty income 1099-MISC
  • Records of any alimony paid or received


Home Ownership

  •  Forms 1098 or other mortgage interest statements
  •  Real estate and personal property tax records
  •  Receipts for energy-saving home improvements (e.g., solar panels, solar water heater)
  •  All other 1098 series forms

Charitable Donations

  •  Cash amounts donated to houses of worship, schools, other charitable organizations
  •  Records of non-cash charitable donations
  •  Amounts of miles driven for charitable or medical purposes

Educational Expenses

  •  Forms 1098-T from educational institutions
  •  Receipts that itemize qualified educational expenses
  •  Records of any scholarships or fellowships you received
  •  Form 1098-E if you paid student loan interest

State and Local Taxes

  • Record of the state and local income tax you paid throughout the year
  • Vehicle sales tax invoice, if applicable
  • Record of the amount of sales tax paid during the year

Disaster Relief

If you ever lived in a federally declared disaster relief area, you’ll need this information when filing your tax return:

  • Name of the city and county that you worked or owned property in that was declared a disaster area
  • Property loss records (i.e., appraisals, clean-up costs)
  • Detailed list of rebuilding costs
  • Paperwork that supports any insurance reimbursements or claims to be paid
  • FEMA assistance information

Print out this income tax preparation worksheet so that the tax filing  for the year passes smoothly without any fault

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